Events Management Nairobi & Kenya

Access the best event management services in Nairobi, Mombasa, Kiambu, Eldoret, Nakuru and the rest of Kenya. Bestcare’s event management services team works with you from the beginning stages of planning your event to the live event and post-event reconciliation.

Whether you are planning a virtual event, hybrid, or an in-person meeting, we have a strong and experienced team to bring your event to life. We’ve broken down our services list into three categories:

1. Event Management Services
2. Event Management Services Specific to Virtual Events
3. Event Management Services Specific to Hybrid & In-Person Events

Event Management Services

Project Management and Timeline Coordination services

Every meeting is different, and a customized timeline is required, whether the event is virtual, hybrid, or in-person. Let us guide you through the process unique to your project and keep the team on track.

1. Facilitate key stakeholders in determining the vision of the event and defining of a successful outcome
2. Work together to design a program to deliver optimum results
3. Develop a timeline for the event
4. Manage event timeline commitments and deadlines throughout the process
5. Schedule and run team meetings
6. Provide weekly updates regarding the process, including vendors, sponsorship, technology development, etc

Budget Planning services

We understand the importance of making every dollar count. As a result, finding income sources and saving your project money comes naturally to us.

• Spearhead budget development by outlining strategies to save money and the planet through innovative use of the supply chain and technology
• Increase revenue through innovative, tested approaches in today’s experiential marketing world
• Monitor all areas of the budget and report directly to key stakeholders
• Ensure all vendors are accountable for negotiated services and are on time and budget

Event Communication services

Bestcare can assist in developing effective, compelling, and concise communication strategies.

Social media communication plans

1. Pre-event attendee communication using a variety of platforms
2. Website content creation and presentaton
3. Speaker guides and training programs
4. Sponsor and exhibitor outreach tasks
5. Pre- and post-event surveys services
6. Speaker Management and Submission Systems
7. Creating a content-rich program is vital in today’s world, with many events vying for attention. Bestcare manages submission systems for scientific and academic events to procure your industry’s best speakers as well as handling high-level VIPs.

Research and recruit speakers

Design and manage speaker submission systems
Coordinate and collect:
Papers/abstracts
Photos
Bios
Presentations
Releases
Develop and send:
Confirmation letters
Speaker agreements
Speaker releases
Ensure the event website and promotional materials contain correct speaker information
Assist speakers during the event, whether virtually or in-person